Last updated: September 2025

We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, process, and safeguard information when you visit our website or participate in the Mycotoxin Workshop.

1. Controller

The controller responsible for processing personal data in the context of this website and the workshop is:

Gesellschaft für Mykotoxinforschung e.V. (Society for Mycotoxin Research)
c/o University of Muenster
Dr. Benedikt Cramer
Corrensstr. 45
48149 Münster, Germany

Email: info@mycotoxin-workshop.eu

2. Data We Collect

We may collect and process the following categories of personal data:

Contact details (name, email address, postal address, phone number)

Registration information (workshop participation details, selected sessions, payment information where applicable)

Technical information (IP address, browser type and version, operating system, time of access)

Cookies and analytics data (see Section 6 below)

3. Purpose and Legal Basis of Processing

Your personal data is processed for the following purposes:

To provide and maintain our website

To manage and process workshop registrations and participation

To communicate with participants (confirmations, updates, invoices, feedback)

To comply with legal obligations (e.g. accounting, tax law)

To analyse and improve our website and services (legitimate interests, Art. 6(1)(f) GDPR)

4. Data Sharing and Recipients

Your data will only be shared if necessary for the purposes above:

Service providers (IT hosting, payment processors, conference management software such as ConfTool Pro)

Authorities, if legally required

Workshop partners or speakers, only if you give your explicit consent

We will never sell or rent your data to third parties.

5. Data Retention

We retain personal data only as long as necessary:

Registration and invoice data are generally stored for up to 10 years in line with statutory obligations.

Other communication data will be deleted once it is no longer required.

6. Cookies and Tracking

Our website uses cookies and similar technologies:

Essential cookies – required for website operation

Analytics cookies – to help us understand how the website is used

Third-party services – e.g. embedded maps, videos, or translation tools

You can manage or disable cookies through your browser settings.

7. International Data Transfers

If personal data is transferred outside the EU/EEA, we ensure adequate protection in line with GDPR requirements, e.g. through EU Standard Contractual Clauses (SCCs).

8. Your Rights under GDPR

You have the following rights regarding your personal data:

Right of access (Art. 15 GDPR)

Right to rectification (Art. 16 GDPR)

Right to erasure (Art. 17 GDPR)

Right to restriction of processing (Art. 18 GDPR)

Right to data portability (Art. 20 GDPR)

Right to object (Art. 21 GDPR)

Right to withdraw consent at any time (Art. 7(3) GDPR)

To exercise your rights, please contact us at info@mycotoxin-workshop.eu.

You also have the right to lodge a complaint with your local supervisory authority.

9. Security

We use appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, misuse, or alteration.

10. Updates to this Privacy Policy

We may update this Privacy Policy from time to time. The latest version will always be available on this page.